Grievance Committee

The grievance committee is typically responsible for reviewing and evaluating grievances or concerns raised by candidates during the induction process for a residency program. Its role is to resolve issues that may have arisen during the initial scrutiny of applications and documents.

Application: You can apply by filling out the form at this link (click here). Then take a printout of the application. An online application is a must to appear at the meeting.,

Members: It usually consists of 3 to 5 people including members from specialized Healthcare departments and PHF (Punjab Health Foundation)

Announcement:

  • If a candidate’s application has been rejected or they have experienced an error during the initial scrutiny process, they may be able to file a grievance with the committee in order to have their case reviewed and potentially resolved.
  • The announcement of the grievance committee, including the deadlines and time schedule, is typically made on the official website of the Punjab Residency Program and through individual emails. You can apply at this link: Grievance Page: http://prp.phf.gop.pk/nett/grievance-verification-application
  • It is important to carefully review any communication from the committee and follow any instructions or guidelines provided.
  • The venue for the committee is usually King Edward Medical University, near the Vice Chancellor’s office.

Who can appear: Every candidate who received a rejection email/notice must attend the committee. If he/she doesn’t attend the meeting and get his/her issue resolved, his/her application will be rejected completely.

Important: It is mandatory for candidates to physically attend the grievance committee meeting in person. This requirement applies to candidates from all countries, including foreign countries. It is not sufficient for candidates to participate remotely or by video conference. Physical presence at the meeting is required in order to have the opportunity to present your case and have it considered by the committee.

How to attend the committee:

Here are the steps for how to attend the committee:

  1. Apply at this link: Grievance Page: http://prp.phf.gop.pk/nett/grievance-verification-application
  2. Reach the venue at the given time: Make sure to arrive at the designated location for the committee meeting at the specified time.
  3. Ask the officials there to enter your name: When you arrive at the venue, approach the officials and ask them to enter your name into a list of attendees.
  4. Wait for your turn: The candidates will typically appear before the committee one by one, according to the list of attendees. This is typically done on a first-come, first-attend basis, meaning that the candidates who arrive first will be seen by the committee before those who arrive later.
  5. Bring relevant documentation (original and photocopies) that may be needed to support your case.
  6. Check for emails: Sometimes, the committee may email students with specific instructions or information about the meeting. Make sure to check your email and follow any instructions or guidelines provided.

Solutions:

  • The committee has the authority to solve many issues that may arise, but there may be certain issues that it is unable to address, such as changing preferences or extending experience.
  • To increase the chances of your issue being resolved by the grievance committee, it is important to take relevant and proper supporting documents with you to the meeting. This could include any documentation or evidence that supports your case or demonstrates the need for a particular accommodation.
  • After the grievance committee, candidates will typically receive an acceptance mail or notification indicating whether their issue has been resolved. If a candidate receives a rejection mail, this typically means that their issue was not able to be resolved by the committee and they will need to reapply in the next induction. It is important to carefully review any communication from the committee and follow any instructions or guidelines provided.

Note: The grievance committee is different from the hardship committee, which solves the issues of selected candidates/residents, who are performing their duties etc. (See details of hardship committee)

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